Clerk I - Bowie Unit
Under the direction of the Unit Director, the Procurements Clerk will perform such duties as to successfully ensure that the clothing and personal care item needs of the individuals at the homes are met. This will include inventorying, purchasing, and maintaining individuals’ clothing as well as personal items on a routine basis. Performs somewhat complex clerical work requiring the use of general clerical skills gained through experience. The clerk I works under the general supervision of the Unit Director receiving detailed instruction only when procedures are changed. Most work procedures are established by the Unit Director, who periodically reviews work for compliance with established procedures.
|Essential Job Functions:
Attends work on a regular basis and may be required to work a specific shift schedule or, at times, even a rotating schedule, extended shift and/or overtime in accordance with agency leave policy and performs other duties as assigned.
Establish and maintain positive supportive relationships with employees, individuals served and individual's family members and friends.
Ensure the accurate and timely flow of written and verbal communication within and between departments.
Completes typing of forms and reports (i.e. transactions, orders, inventories, etc.) by date assigned.
File, copy, and distribute all documents as assigned.
Performs the duties of clerical supervisor and/or Adm. Tech I during absences, excluding supervisory duties.
Communicates regularly with the Home Managers and Home Supervisors regarding individual’s clothing and personal items.
Monitors, maintains, and orders supplies for staff and residents by assigned dates set by the supply department. Supplies are stored in a timely manner and problems reported to Unit Director.
Facilitates the financial transaction process (including picking up and distributing money) as assigned.
Continuously enhance job performance by participating in career growth and development.
Performs special assignments as designated by the Unit Director and serves as a member or leader of various department and/or facility committees and work groups.
Other duties as assigned by supervisor.
Other duties as assigned include but are not limited to actively participating and/or serving in a supporting role to meet the agency’s obligations for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location.
|Knowledge Skills Abilities:
Working knowledge of business English, spelling, punctuation, grammar, math, and of modern office practices and procedures. Some knowledge of the principles of office management. Skill in machine transcription, word processing or shorthand to take and transcribe dictation of automated equipment and software. Ability to take and transcribe dictation or operate a transcribing machine accurately at a speed consistent with work requirements. Ability to type accurately at speed consistent with work requirements. Ability to apply knowledge of departmental rules, regulations, procedures, or principles of office management to work problems; to keep complex and confidential records; to prepare accurate and detailed reports from statistic or accounting information; to compose effective correspondence; to use automated equipment to format forms and tables; and to train other employees The Clerk II should demonstrate a dedication to public services and have a commitment to excellence in service delivery. The Clerk II should have a history of establishing positive relationships with co-workers, the ability to effectively communicate.
|Initial Selection Criteria:
Any combination of education and experience equivalent to high school graduation or GED, plus one (1) years’ experience in clerical or secretarial work.